Handle staffing agencies calls with a workflow your team can review.

Current Reece product assurances

• Keep your business number: Use your provider's forwarding instructions for all calls or missed calls only.
• Cover configured calls 24/7: Answers configured business calls 24/7, including after-hours and overflow calls.
• Review call results: The web dashboard keeps call recordings, transcripts, AI summaries, caller details, and outcomes together.
• Test without a card: 7 days and 60 call minutes are included.

Representative call—not a customer recording

Caller: I am calling about new client job order.

Reece: I can collect the details your staffing agencies team uses for the next step.

Boundary: Reece records the request and applies the approved rule; the business confirms professional judgments and commitments.

Separate staffing agencies calls before asking a long questionnaire

New client job order, Candidate inquiry, Current placement support, Timekeeping or after-hours issue are different caller jobs. A useful receptionist identifies the job first, then asks only the questions that change the callback or routing decision. That keeps a routine inquiry from following the same path as a time-sensitive or existing-customer request.

• New client job order
• Candidate inquiry
• Current placement support
• Timekeeping or after-hours issue

Create a concise, reviewable intake record

The approved field set should cover caller role and organization, job-order or candidate category, placement or assignment context, callback details and approved priority. Each answer belongs in a call record that a team member can review alongside the recording, transcript, summary, caller details, and outcome. Avoid collecting sensitive or speculative information that the team will not use.

• caller role and organization
• job-order or candidate category
• placement or assignment context
• callback details and approved priority

Use the client-versus-candidate routing map

The central planning tool on this page is a client-versus-candidate routing map. Write the allowed questions, stop conditions, destination, fallback, and owner of the next action in plain language. Then test the map with a straightforward request, an incomplete answer, a changed detail, an unsupported question, and a destination that does not answer.

Keep promises with the people who can authorize them

No placement, employment, eligibility, wage, or fill-time guarantee. Reece may repeat a current, business-approved fact when the caller and request fit the rule. When the facts do not fit, the truthful action is to acknowledge the limit, capture the request, and send it to the configured destination rather than infer an answer.

Product boundary: No placement, employment, eligibility, wage, or fill-time guarantee.

Define the next step and its evidence

Route client, candidate, and active-assignment calls to their owners without making employment or placement decisions. A request, captured preference, fallback link, or transfer attempt is not the same as a completed appointment or accepted job. Name the outcome accurately in the call record so the receiving employee knows what happened and what remains open.

Design after-hours and no-answer behavior

Outside normal hours, decide which staffing agencies requests should be recorded for the next work period, which should attempt an approved destination, and when automation must stop. If a transfer destination or provider does not complete the action, use a documented fallback; never imply that a person, crew, appointment, or response has been secured when it has not.

Run evidence-led acceptance calls

Test at least six calls: a common new client job order, a different service path, a caller who corrects an answer, an unsupported request, an after-hours call, and a failed next step. Review the recording, transcript, summary, captured fields, routing outcome, and staff follow-up. Revise the flow before relying on it.

Run a six-call acceptance protocol

Use the same reproducible test set for staffing agency answering service: one routine request, one qualified but less common request, one caller who corrects an earlier answer, one interruption or silence, one unsupported question, and one next step whose destination or provider does not complete. Write the expected state before dialing. After each call, compare audio with transcript, summary, captured fields, timing, attempted action, fallback, and the employee's interpretation. A conversationally pleasant call fails acceptance when the record is misleading or ownership is unclear. A bounded call can pass even when it stops early, provided the caller hears the limit and the approved handoff evidence is accurate.

• Expected words and fields match the approved source
• Corrections replace earlier values in the final record
• Unsupported requests stop without invented guidance
• Failed destinations produce the configured fallback and owner

Inspect the failure path before expanding coverage

The central planning tool on this page is a client-versus-candidate routing map. Write the allowed questions, stop conditions, destination, fallback, and owner of the next action in plain. Add tests for background noise, an unclear business name, a repeated caller, stale hours, a forwarding loop, a destination that rings without answer, and a calendar response that does not confirm an event. Decide whether each failure should retry, capture a message, offer an approved fallback, route elsewhere, or stop. Put a maximum on retries and make the final state visible. Do not use urgency words as a substitute for a qualified person's judgment, and do not imply emergency response, dispatch, availability, delivery, or provider confirmation when the evidence only shows an attempt.

How Reece handles the call

1. Forward the calls you choose. Keep the number customers already know, then use your phone provider's instructions to forward all calls or missed calls only to Reece.
2. Reece answers with approved knowledge. Reece answers the configured call and uses business knowledge the owner has reviewed before it becomes active.
3. The caller explains what they need. Reece answers approved FAQs and gathers the caller, request, and intake details needed for a clear next step.
4. A supported handoff happens. Eligible Scale and Growth setups can use configured direct or warm transfers. Otherwise, Reece records details or an appointment request for staff follow-up.
5. Your team reviews the result. The recording, transcript, summary, caller details, and outcome stay together in the responsive web dashboard.

Your team stays in control. Reece handles approved call intake and configured routing. Your team still owns diagnosis, safety decisions, pricing, dispatch, appointment confirmation, and any follow-up that needs a person.

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Know the handoff before you forward a call

Can I keep my current number?

Plans include 1, 3, or 10 Reece phone numbers. Businesses can keep an existing number and forward selected calls to Reece.

Can Reece take missed calls only?

Yes. Choose missed-call forwarding when staff should have the first chance to answer, or forward all calls when Reece should answer first. Your provider controls forwarding behavior.

What if the caller needs a person?

Scale and Growth support owner-configured direct and warm transfers. Reece does not include a staffed human fallback, so the team must define the follow-up path for calls that are not transferred.

Does an appointment request mean booked?

Reece can capture appointment requests, preferred times, caller details, and approved intake answers for staff follow-up. The current production UI does not offer customer-configurable calendar connections or direct provider-backed booking, so Reece does not report an appointment as confirmed.

Setup is guided, but completion time varies with business rules, transfer routing, testing, and carrier forwarding. Call results are available in the web dashboard. Production email delivery and SMS notifications are not currently offered.

Privacy and sensitive calls. Review the current Privacy Policy and Terms before forwarding calls that may include sensitive information. Reece does not claim HIPAA compliance; medical, legal, emergency, financial, and other consequential calls may require a qualified person. Privacy Policy · Terms

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